Full-Time, Non- Represented, Core Schedule
Hours: 8:00 a.m. – 4:00 p.m. (7.5 hours per day, 37.5 hours per week)
For permanent appointment, the successful candidate must hold the civil service title of Principal Clerk Typist and be eligible for transfer pursuant to Erie County Civil Service rules OR must be canvassed and reachable from an existing Erie County civil service list. If not already holding the title or on an existing list, the appointment will be provisional pending civil service examination. A provisional appointee must take the examination when offered, and be canvassed and reachable from the civil service list when issued. A noncompetitive pathway to fill this Principal Clerk Typist position may be available through the temporary NY HELPS Program. If this option is available, the successful candidate will be advised.
JOB DUTIES: Secretary to the Assistant Superintendent for Finance. Duties include but are not limited to:
- Answering phone calls, office reception, sorting the mail;
- Budget preparation including securing quotes, obtaining contracts, entering purchase orders, transferring funds;
- Creating reports for directors/supervisors, preparing data for review;
- Review presentations and budget documents for data accuracy;
- Maintaining a schedule for the Assistant Superintendent for Finance;
- Collecting, preparing and reviewing information for accuracy for the Board of Education docket, including department reports, financial reports, and any other resolutions presented by the Assistant Superintendent for Finance;
- Reserve all travel rental cars for the district and prepare them for payment by obtaining signatures and other supporting documentation;
- Prepare all invoices for signature, including reviewing for accuracy, comparing them to original quotes/contracts and obtaining the signature from the Assistant Superintendent for Finance;
- Collect and file Insurance Certificates, Obtain Insurance Certificates as needed from the district insurance;
- Maintain and organize Tax Assessment disputes;
- Train district staff on the contract process, organize and file all district contracts in a shared file;
- Receive, organize and review BOCES billings for distribution to District Departments;
- Prepares correspondence, financial sheets and other data/documents as requested by the Assistant Superintendent for Finance;
- Accept phone calls from district residents, triage issues and assist with resolution, and any other projects as assigned by the Assistant Superintendent for Finance;
- This position involves a high level of confidentiality, technical/computer and customer service work; and,
- Supervise clerical staff as assigned.
SPECIAL QUALIFICATIONS: Assists with labor negotiations. Must be a team player with a pleasant, welcoming demeanor, able to work in a fast-paced environment. Must be able to multitask and have excellent customer service skills. Knowledge of Microsoft/Google Suite is required. Must be able to make quick decisions, be detail-oriented, organized and confidential.
MINIMUM QUALIFICATIONS: (a) Completion of two (2) years of study at a regionally accredited or New York State registered college or business school, supplemented by courses in typing or word processing and two (2) years of office experience including typing or word processing; or (b) Graduation from high school or possession of a high school equivalency diploma, supplemented by courses in typing and word processing and four (4) years of office experience including typing or world processing; or (c) An equivalent combination of training and experience as defined by the limits of (a) and (b).
Note: Verifiable part-time and /or volunteer experience will be prorated toward meeting full-time experience requirements.