Full-Time, Non-Represented, Core Schedule
HOURS: 8:00 a.m. – 4:00 p.m. (7.5 hours per day, 37.5 hours per week)
IF APPOINTED PROVISIONALLY, THE SUCCESSFUL APPLICANT MUST BE QUALIFIED TO TAKE THE CIVIL SERVICE EXAMINATION WHEN MADE AVAILABLE. FOR PERMANENT APPOINTMENT, THE SUCCESSFUL CANDIDATE MUST HOLD THE TITLE OF ASSISTANT ACCOUNTANT OR MUST BE CANVASSED AND REACHABLE FROM THE EXISTING CIVIL SERVICE LIST.
JOB DUTIES: Secretary to the Assistant Superintendent for Finance. Duties include: answering phone calls; sorting the mail; budget preparation - entering purchase orders, creating reports for directors/supervisors, preparing data for review, reviewing all PowerPoint presentations and budget documents for data accuracy. Maintaining a schedule for Assistant Superintendent for Finance. Collecting, preparing and reviewing information for accuracy for the Board of Education docket, including department reports, financial reports, and any other resolutions presented by the Assistant Superintendent for Finance. Prepare all invoices for signature, including reviewing for accuracy, comparing them to original quotes/contracts and obtaining the signature from the Assistant Superintendent for Finance. Reserve all travel rental cars for the district and prepare them for payment by obtaining signatures and other supporting documentation. Collect and file Insurance Certificates. Obtain Insurance Certificates as needed from the district insurance. Maintain and organize Tax Assessment disputes. Organize and file all district contracts in a shared file. Receive, organize and review BOCES billings for distribution to District Departments. Prepares correspondence, financial sheets and other data/documents as requested by the Assistant Superintendent for Finance. Accept phone calls from district residents, triage issues and assist with resolutions.
SPECIAL QUALIFICATIONS: Must be able to multi-task and have excellent customer service skills. Knowledge of Microsoft/Google Suite is required. Must demonstrate strong teamwork skills, maintain a pleasant and welcoming demeanor, and thrive in a fast-paced work environment. Also must be detail-oriented, organized and confidential.
MINIMUM QUALIFICATIONS: Candidates must meet one of the following requirements on or before the date of the written test: a) Possession of a Bachelor's Degree in Accounting, Business Administration or Finance; or b) Possession of an Associate's Degree in Accounting, Business Administration, or Finance; and two years of satisfactory accounting or auditing experience; or c) An equivalent combination of training and experience as defined by the limits of a) and b).
NOTES:
1. Verifiable part-time and/or volunteer experience will be prorated toward meeting the experience requirements. 2. Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency.