Full Time, Non- Represented, Core Schedule
Hours: 8:00 a.m. – 4:00 p.m. (7.5 hours per day, 37.5 hours per week)
IF APPOINTED PROVISIONALLY, THE SUCCESSFUL APPLICANT MUST BE QUALIFIED TO TAKE THE CIVIL SERVICE EXAMINATION WHEN MADE AVAILABLE. FOR PERMANENT APPOINTMENT, THE SUCCESSFUL CANDIDATE MUST HOLD THE TITLE OF PRINCIPAL CLERK TYPIST OR MUST BE CANVASSED AND REACHABLE FROM THE EXISTING CIVIL SERVICE LIST.
JOB DUTIES: Secretary to the Assistant Superintendent for Finance. Duties include: answering phone calls; sorting the mail; budget preparation - entering purchase orders, creating reports for directors/supervisors, preparing data for review, reviewing all PowerPoint presentations and budget documents for data accuracy. Maintaining a schedule for the Assistant Superintendent for Finance. Collecting, preparing and reviewing information for accuracy for the Board of Education docket, including department reports, financial reports, and any other resolutions presented by the Assistant Superintendent for Finance. Prepare all invoices for signature, including reviewing for accuracy, comparing them to original quotes/contracts and obtaining the signature from the Assistant Superintendent for Finance. Reserve all travel rental cars for the district and prepare them for payment by obtaining signatures and other supporting documentation. Collect and file Insurance Certificates. Obtain Insurance Certificates as needed from the district insurance. Maintain and organize Tax Assessment disputes. Organize and file all district contracts in a shared file. Receive, organize and review BOCES billings for distribution to District Departments. Prepares correspondence, financial sheets and other data/documents as requested by the Assistant Superintendent for Finance. Accept phone calls from district residents, triage issues and assist with resolution, and any other projects as assigned by administrators. This position involves a high level of confidentiality, technical/computer and customer service work.
SPECIAL QUALIFICATIONS: Must be a team player with a pleasant, welcoming demeanor, able to work in a fast-paced environment. Must be able to multitask and have excellent customer service skills. Knowledge of Microsoft/Google Suite is required. Must be able to make quick decisions, be detail-oriented, organized and confidential.
MINIMUM QUALIFICATIONS: (a) Completion of two (2) years of study at a regionally accredited or New York State registered college or business school, supplemented by courses in typing or word processing and two (2) years of office experience including typing or word processing; or (b) Graduation from high school or possession of a high school equivalency diploma, supplemented by courses in typing and word processing and four (4) years of office experience including typing or world processing; or (c) An equivalent combination of training and experience as defined by the limits of (a) and (b).
Note: Verifiable part-time and /or volunteer experience will be prorated toward meeting full-time experience requirements.