Full Time, Non- Represented, Core Schedule
Hours: 8:00 a.m. – 4:00 p.m. (7.5 hours per day, 37.5 hours per week)
IF APPOINTED PROVISIONALLY, THE SUCCESSFUL APPLICANT MUST BE QUALIFIED TO TAKE THE CIVIL SERVICE EXAMINATION WHEN MADE AVAILABLE. FOR PERMANENT APPOINTMENT, THE SUCCESSFUL CANDIDATE MUST HOLD THE TITLE OF PRINCIPAL CLERK TYPIST OR MUST BE CANVASSED AND REACHABLE FROM THE EXISTING CIVIL SERVICE LIST.
JOB DUTIES: Secretary to the Assistant Superintendent for Curriculum, Leadership and Instruction. Duties include: preparing and processing contracts, preparing memos and tracking various projects/requests to ensure deadlines are met; textbook bids/ordering; budget preparation - review/maintaining multiple budgets, entering purchase orders, securing quotes, securing contracts with appropriate insurance. Maintaining schedules for multiple administrators and staff, resolving calendar conflicts, scheduling meetings; processing conference requests - review of content, budget, form completion and reimbursement processing ; field trips - review requests for completed paperwork and preparing for BOE approval as required. Other - preparing general communications for reporting, reviewing fundraising requests, organizing large professional development requests, maintaining databases, preparing annual reports as requested and other projects as assigned by administrators. This position involves a high level of confidentiality, technical/computer and customer service work.
SPECIAL QUALIFICATIONS: Must be a team player with a pleasant, welcoming demeanor, able to work in a fast-paced environment. Must be able to multitask and have excellent customer service skills. Knowledge of Microsoft/Google Suite is required. Must be able to make quick decisions, be detail-oriented, organized and confidential.
MINIMUM QUALIFICATIONS: (a) Completion of two (2) years of study at a regionally accredited or New York State registered college or business school, supplemented by courses in typing or word processing and two (2) years of office experience including typing or word processing; or (b) Graduation from high school or possession of a high school equivalency diploma, supplemented by courses in typing and word processing and four (4) years of office experience including typing or world processing; or (c) An equivalent combination of training and experience as defined by the limits of (a) and (b).
Note: Verifiable part-time and /or volunteer experience will be prorated toward meeting full-time experience requirements.