NOTICE OF ANTICIPATED VACANCY

POSITION: ASSISTANT SUPERINTENDENT FOR SCHOOL FINANCE

GENERAL DESCRIPTION:  

The Assistant Superintendent for School Finance serves as the District’s chief financial officer and primary advisor to the Superintendent and Board of Education. The position provides timely, accurate financial analysis and counsel to support responsible and strategic use of District resources and ensures that financial practices advance the District’s mission, goals, and long-range priorities. This position is a member of the Superintendent’s Cabinet.

REPORTS TO:  Superintendent of Schools

QUALIFICATIONS:

Required:

• Hold a valid New York State certificate as a School District Business Leader (SDBL) or School District Administrator (SDA) [please note that School District Leader (SDL) cannot be substituted], or meet Erie County Civil Service minimum qualifications for a comparable title. 
• Minimum of ten (10) years of successful experience in education, including teaching and/or supervisory experience.  
• Strong financial planning skills; knowledge of accounting practices, internal controls, and fiscal management systems.  
• Demonstrated understanding of or experience supervising district-wide financial operations, including:  
  •  Cash management, debt management, and investment practices  
  •  Purchasing systems and fiscal oversight and accountability  
  •  Food service, student transportation, and buildings & grounds programs   
• Strong working knowledge of New York State aid formulas and completion of required State financial reports, including year-end State Aid Claim reports and the ST-3.  
• Comprehensive technology skills, including proficiency with financial management systems and data analysis tools.  
• Excellent written and verbal communication skills; strong collaboration and interpersonal skills; teamwork, facilitation, and team-building skills.

Preferred:

• Degree from a regionally accredited college or university, preferably in education, business, accounting, or a related field;  
• Certified Public Accountant (CPA) credential.  
• Minimum of five (5) years of school business management experience.  
• Successful leadership in initiating, evaluating, and modernizing school financial operating practices, including implementation of new software and technology.  
• Substantial knowledge and experience with budgeting for and managing a self-funded medical insurance plan.  
• Demonstrated experience developing, administering, and presenting school district budgets to internal and external stakeholders. 
• Experience in both teaching and accounting and/or school business operations.  
• Evidence of successful leadership on multiple capital projects, large and small, including submission of required State capital project reports.  

Other:

• Additional qualifications may be determined by the Kenmore-Town of Tonawanda UFSD Board of Education.

SALARY:  Negotiable commensurate with experience 

 

Job Description:  Assistant Superintendent for Finance 

Primary Responsibility: 

The Assistant Superintendent for Finance provides executive leadership, oversight, and accountability for all financial operations of the District. This includes cash management, purchasing, treasury functions, accounting, financial reporting, audit coordination, state aid claims, budget development, capital project oversight, insurance and risk management, and real estate transactions. The position also provides operational leadership for business office staff, food service, transportation, buildings and grounds, and other areas as assigned by the Superintendent.

Essential Duties and Responsibilities:

Districtwide Financial Leadership

• Coordinate and lead all District financial planning and long-range fiscal strategy.
• Direct the District’s cash management program and oversee investment practices.
• Develop, implement, and maintain an integrated system of financial accounting consistent with NYSED requirements and independent audit standards.
• Provide financial reports, analysis, and recommendations to the Superintendent and Board of Education.
• Prepare and present monthly Finance Agenda statements and financial updates to the Board.
• Develop annual goals and objectives for all financial and business service areas.

Budget Development and Oversight

• Lead the preparation, presentation, and administration of the annual District budget.
• Direct the budget control function, ensuring accurate financial forecasting and monitoring.
• Direct accounting, billing, and collection control procedures.
• Provide the Superintendent and Board with clear, timely guidance on financial trends, risks, and opportunities.
• Serve as a member of the District negotiating team; assist with financial data collection, analysis and forecasting to support the collective bargaining process.

Audits and State Reporting

• Respond to internal and external audit findings and coordinate corrective actions.
• Oversee completion and submission of State Aid reports, claims, and other NYSED financial filings.
• Direct preparation of financial reports and statements required by local, state, and federal agencies.

Capital Projects

• Coordinate capital project planning, financing strategies, and ongoing project oversight.
• Provide advice on debt service programs and capital improvement funding options.

Health Plan Oversight, Insurance, and Risk Management

• Provide financial oversight of the District’s self-funded health care and pharmacy plans.
• Oversee insurance claims processes and risk management practices.
• Maintain strong internal controls to safeguard District assets and ensure full compliance with regulations.

Operational Leadership and Department Oversight

• Provide managerial oversight and supervision of:
  • Business Office/Accounting/Purchasing
  • Transportation
  • Buildings & Grounds
  • Food Service
• Supervise assigned personnel, conduct annual performance evaluations, and recommend appropriate employment actions.
• Direct, coordinate, and evaluate the planning and delivery of business services across the District.
• Promote and support professional growth for self and staff.

Governance, Policy, and Community Engagement

• Prepare agenda items of routine and priority nature for the Board of Education related to Finance and Business Services.
• Assist in the development and revision of Board policies related to fiscal operations, purchasing, and payroll.
• Interpret financial matters for the community and maintain effective stakeholder relationships.
• Represent the District at state, regional, and professional finance meetings.
• Interface effectively with school administrators, attorneys, state agencies, the IRS, union representatives, and auditors.
• Stay current with changing laws, regulations, and best practices in school finance.
• Provide information to the Superintendent and Board regarding the financial status of the District as requested.

*Perform other duties as assigned by the Superintendent of Schools.

Hours: 12:00 p.m. – 8:30 p.m. (8 hours per day, 40 hours per week) - Core schedule

IF APPOINTED PROVISIONALLY THE SUCCESSFUL APPLICANT MUST BE QUALIFIED TO TAKE THE CIVIL SERVICE EXAMINATION WHEN MADE AVAILABLE.  FOR PERMANENT APPOINTMENT, THE SUCCESSFUL CANDIDATE MUST HOLD THE TITLE OF CUSTODIAN OR MUST BE CANVASSED AND REACHABLE FROM THE EXISTING CIVIL SERVICE LIST. A NON- COMPETITIVE PATHWAY TO FILL THIS CUSTODIAN POSITION MAY BE AVAILABLE THROUGH THE NY HELPS PROGRAM IN LIEU OF A PROVISIONAL APPOINTMENT.

JOB DUTIES: Support the Director of Facilities and the operations at the Administration Building.

SPECIAL QUALIFICATIONS: Good knowledge of commercial cleaning practices and procedures; working knowledge of the maintenance and repair practices and procedures related to buildings, its fixtures and operating equipment; working knowledge of the properties of various cleaning substances; ability to make semi-skilled plumbing, heating, electrical, carpentry and mechanical repairs; ability to operate plumbing, HVAC and electrical systems following established procedures; ability to use various cleaning equipment and products; ability to understand verbal and written instructions; ability to stand, stoop, bend and stretch for long periods of time; ability to set up and climb ladders or scaffolds; ability to supervise a small staff; thoroughness, dependability, physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Candidates must meet one of the following requirements on or before the date of the written test: A. Graduation from high school or vocational school or possession of a high school equivalency diploma and one year of experience in either-commercial cleaning practice, or in general building maintenance which included experience in any one of the following trades; Carpentry, Electrical, H.V. and A. C. Systems, Plumbing; OR B. Five years of experience in either-commercial cleaning practices, or in general building maintenance, which included experience in any one of the following trades: Carpentry, Electrical, H.V. and A.C. Systems, Plumbing; OR C. An equivalent combination of training and experience as defined by the limits of (A) and (B).

SPECIAL REQUIREMENT: Possession of a valid Class D New York State driver's license at the time of appointment.

Hours: 7:30 a.m. – 3:30 p.m. (7.5 hours per day, 37.5 hours per week) — Full-Time, Non-Represented, 10-Month Duty Schedule

IF APPOINTED PROVISIONALLY, THE SUCCESSFUL APPLICANT MUST BE QUALIFIED TO TAKE THE CIVIL SERVICE EXAMINATION WHEN MADE AVAILABLE.  FOR PERMANENT APPOINTMENT, THE SUCCESSFUL CANDIDATE MUST HOLD THE TITLE OF ASSISTANT SCHOOL LUNCH MANAGER OR MUST BE CANVASSED AND REACHABLE FROM THE EXISTING CIVIL SERVICE LIST.

DUTIES OF ASSIGNMENT: Assists the Manager in planning and directing the operation of the school lunch and breakfast programs for all schools in the district. Interviews and helps select school food service personnel, as well as having responsibility for evaluating work performance. Participates in the planning and directing of employee training. Responsible for payroll accuracy within the payroll system. Maintains all nutritional data and food allergens to ensure student safety and compliance with the Federal and State regulations. Oversees all catered functions from setup to billing.

SPECIAL QUALIFICATIONS: Good knowledge of the fundamentals of nutrition and their application to the health of children; knowledge of all phases of the school lunch program/ working knowledge of the principles and practices of large quantity food preparation, menu planning, purchasing, equipment selection and care, sanitary food handling and storage, ability to plan and supervise the work of others; ability to train personnel; ability to keep records and prepare reports; ability to maintain good personal relations with children and adults; ability to understand and carry out oral and written directions; initiative; tact and good judgment; courtesy; resourcefulness; good physical condition.

MINIMUM QUALIFICATIONS: 1. Six years of experience in institutional management, hotel administration or restaurant management involving large quantity food service and graduation from a standard senior high school; or 2. Two years of satisfactory experience in institutional management, hotel administration or restaurant management involving large quantity food service and possession of an associate degree in applied science issues after completion of a two-year course in a technical institute with specialization of foods, nutrition and institution management; or 3. A satisfactory equivalent combination of the foregoing training and experience.